Benefits Of Good Payroll Management For The Company And The Employee
Organizations, especially those with an international presence, seek to minimize the time invested in this task and maximize its automation. Employees, for their part, want to receive their payroll in a timely and simple manner.
Specialized software simplifies this work and achieves the main objective of good management: improving the process, optimizing time, and reducing costs.
Advantages Of Payroll Management Programs
Payroll management programs guarantee information security, saving time and unnecessary costs. At the same time, they achieve greater efficiency when controlling and managing payments.
These tools are designed to simplify and automate tasks in a simple, secure, and precise way, but the specific benefits of tools like SAP go much further:
- Custom settings. Automating the calculation of salaries and deductions makes it possible to customize the configuration according to each employee. It is possible to individualize the payment methods according to daily, weekly, or monthly payments, irregular working hours, payment of expenses, etc.
- Fast and efficient management. The amounts to be paid are managed more efficiently by adapting each payment to the salary conditions, the agreement, and other concepts. You can even schedule the end date of the contract and add the settlement to the last payment.
- Connectivity with other tools. Integration with other management tools makes it easy to export data to generate reports. Statistics on productivity, performance evaluation, skills training, as well as other aspects related to human resources, help to understand in depth the profitability and competitiveness of the company.
- Unified and secure database. Keeping all data in one place, and updating it in real-time, provides considerable time savings while avoiding errors and duplications. A database can be created with worker information so that those responsible for human resources management can access it quickly and with the maximum security protocols.
- Connection with the Administration. Companies can exchange information and documents with Social Security, which guarantees timely compliance with legal obligations.
- Data Protection. Workers’ sensitive information is secure and the company complies with the Data Protection Law. In this way, possible sanctions are avoided.
- Error minimization. Reducing the number of errors to a minimum leads to significant savings in time and money. Payroll management programs reduce the risk of making mistakes in calculations. In addition, they allow you to automate the payment of bonuses, taxes, Social Security contributions, or changes in the bank account in which the worker has his or her payroll deposited.
In short quality payroll & benefits is beneficial for companies of all sizes, because it is profitable thanks to savings in labor costs or outsourcing of functions. It is an investment with a quick ROI, which allows working hours to be dedicated to those functions that provide added value to the company.
Medium and long-term profitability is one of the reasons why more and more companies are opting for advanced digital solutions when preparing payrolls and managing human resources. Its implementation contributes to the growth and competitiveness of companies.
Different Methods For Payroll Management
Good payroll administration is essential to pay employees correctly and on time. In addition, this avoids errors that can cause cost overruns, legal non-compliance, and tax problems.
The procedures related to human resources management include, in addition to the processing of payrolls, the registration of contracts, recruitment, and dismissal of personnel, terminations, adjustment of the number of hours worked, incident control, vacations, and work permits.
1. Traditional Payroll Management
Payroll calculation is a complex task, in which many concepts must be taken into account, such as deductions, compensations, taxes, benefits, withholdings, etc.
Companies that do not have automated payroll management need to have a department that has the necessary skills to carry out all related activities.
Every month it is essential to manually collect data from each employee to calculate work hours, tickets, and other concepts. All of this information must be transferred to a spreadsheet or traditional accounting program to later process payments and send a copy of your payroll to each employee.
Those responsible for processing payroll often have other functions related to human resources management and accounting, such as reporting, absence management, account reconciliation, recruiting and hiring, or performance evaluation.
The hours dedicated to tasks that can be automated prevent the company from paying attention to aspects that provide greater value, such as attracting and retaining talent. This is just one of the advantages of using payroll management software.
2. Payroll Outsourcing
Outsourcing payroll management to a company relieves the workload of the human resources department. This is a simple solution because the task is delegated to a specialized consultancy. However, it is necessary to assess whether the associated cost of outsourcing compensates for the inconveniences.
The outsourced company takes care of the legal part, payments, Social Security contributions, taxes, and other procedures. However, organizations that opt for this system have to send data every month with information on working hours, overtime, absences, sick leave, and other incidents.
This means that the company loses autonomy regarding its employees’ data. Access to information is delegated, so modifying the database can lead to errors or duplications.
For the employee, this solution is not the best either. If there is any disagreement with the payment or if they wish to receive a copy of the payroll, the employee must contact the outsourcing company.
3. Payroll Management Software
Payroll management software and human resource management companies, such as My Quality Payroll, are hosted in the cloud. This allows global payroll processes to be simplified and integrated, resulting in time and cost savings. Meanwhile, workers are paid accurately and on time, resulting in a better experience.
For companies expanding into new markets like China, navigating complex employment regulations and managing payroll can be challenging. This is where services like Employer of Record in China come in handy, providing comprehensive solutions for compliant payroll management and employment administration.
