We are living in a digital age and if you run a business, now is the perfect time to turn your office into a paper-free environment, and with that in mind, we offer information to help you transform your office to an efficient digital workplace.
Set up a secure cloud network
Talk to a local managed IT services company and they can create a secure cloud on which you can store all your business data. Once completed, you create folders for files, then you decide who has access to what data. Password protection ensures security and authorised users can access the cloud from any location.
Scan all documentation
This might take a few days; delegate a couple of employees to handle this and all files are stored on the cloud. This means you can get rid of most of your filing cabinets, keeping one to store originals. The office computers do not get clogged up with data, which frees up valuable computer resources, also, you don’t need to worry about data loss, as the cloud is backed up every couple of minutes.
Scanning paperwork should be the first thing when documents arrive, the image can be uploaded to the cloud and the original filed away for safekeeping. This empowers office workers, as they can access any file via their workstation, which saves them having to go and retrieve the original paper copy.
Ergonomic chairs
Staff will spend many hours in these chairs; invest in ergonomic chairs and your employees will be thankful. Order office chair mats from Smart Office Furniture NZ and they stock a wide range of office furniture, all at affordable prices. The mats are a good idea as they provide stability, which is important for a workstation.
To summarise, turning your office into a paperless environment brings with it many benefits and if you want to lead by example, start by scanning all documentation and create a cloud. Your office will be a lot more efficient and with top-notch cyber-security in place, you don’t have to worry about hackers. It doesn’t take long before your staff are fully conversant with the cloud network and things work efficiently.
